> ## Documentation Index > Fetch the complete documentation index at: https://docs.velyti.com/llms.txt > Use this file to discover all available pages before exploring further. # Vehicle record > Everything about one vehicle: photos, registration data, alerts, contracts and history. The vehicle record is a single page for one car or motorcycle. Open it from the [vehicle list](/inventory/vehicles) with **Open record**. A vehicle record. ## What you see At the top, the summary shows the plate, the vehicle, its model year and its status, together with: * **On the lot**: days since arrival, and the next checkpoint (price review, price adjustment, management review, clearance). * **Margin on cost**: the sale price against what it cost. For a sold vehicle the figure is marked **realized**, using the **Realized sale price**. * **Open transfer**, when the vehicle was bought with an open transfer, with its due date in working days. Below it you find these sections: | Section | What it holds | | - | - | | **Photos** | The gallery. One photo is the **Cover**. | | **Specifications** | Class, bodywork, fuel, transmission, mileage, capacity, colour and the rest of what the transit licence says. | | **Identification** | Plate, **Transit agency**, VIN and the engine, serial and chassis numbers, including whether each is **Re-engraved**. | | **Registration** | **Branch**, **Registered owner** and the transit data. | | **Alerts and limitations** | Liens, seizures and other limitations on the vehicle. | | **Contracts** | Every contract that involves this vehicle. | | **Vehicle history** | When it arrived, its purchase, its sale and who recorded them. | **Special conditions** (armour, its removal, import or auction) appear only when they apply. ## Photos Choose **Add photos** or drop them on the gallery. Photos must be JPG, PNG or WebP up to the size shown on screen. On a phone you can take a photo directly. To change the cover, open a photo and choose **Use as cover**. **Delete photo** removes one. Without photos, the history reminds you to add some. Uploading photos needs permission to create vehicles; changing the cover and deleting need the update and delete permissions. ## RUNT registration data Copy the data exactly as the transit licence shows it. The record stores what the RUNT form needs: the **Registered owner** (section 21 of the RUNT form), the **Transit agency** that issued the licence, the numbers stamped on the vehicle and any special conditions. The platform uses this data to print the RUNT form and the contract, so a typo here reaches the documents. See [Documents](/contracts/documents). ## Status The status control in the summary changes the vehicle between **Available**, **In use**, **In maintenance**, **In repair** and **Inactive**. A toast offers **Undo** right after. | Status | Meaning | | - | - | | **Available** | Ready to show and sell. | | **In use** | Used by the dealership (transfers, test drives); still in stock. | | **In maintenance** | Being prepared or serviced; back on sale soon. | | **In repair** | In the shop for damage; not shown until repaired. | | **Inactive** | Off sale for now (held, in paperwork); still in stock. | | **Sold** | Set to sold when the sale is completed. | **Sold** is not chosen by hand: it is **Set by the sale**. ## Alerts and limitations Record a lien, seizure, theft report or other limitation exactly as the transit licence or the title history shows it. Choose **Add alert** and fill **Kind**, **In favour of**, **NIT**, **Reference**, **Registered on** and **Notes**. * **Lift** marks the alert as lifted, with the date and a note. It stays in the history and is no longer printed on new contracts. * **Delete** removes it. If a contract uses it, deletion is refused: lift it instead. Adding, lifting and deleting need permission to update vehicles (delete also needs delete permission). ## Actions Depending on your permissions, the record offers: * **Record sale**, unless the vehicle is sold. If it cannot be sold yet, a note says why: its purchase is missing, still pending, or a contract is in progress. * **Edit**, to change any field. * **New transfer** and **Lien release**, to start the procedures. See [Procedures](/procedures/procedures). * **Change branch**, only between branches of the same legal entity and never for a sold vehicle. To move a vehicle to another legal entity you record a sale and a purchase between the two. * **Delete**. A vehicle with contracts or with filed procedures cannot be deleted. To take it off the lot, mark it **Inactive**: it is no longer offered and keeps its history. Deleting a vehicle also deletes its photos and alerts, and cannot be undone. This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.