> ## Documentation Index > Fetch the complete documentation index at: https://docs.velyti.com/llms.txt > Use this file to discover all available pages before exploring further. # Vehicle record > Everything about one vehicle: photos, registration data, alerts, contracts and history. The vehicle record is a single page for one car or motorcycle. Open it from the [vehicle list](https://docs.velyti.com/en/inventory/vehicles.md) with **Open record**. ![A vehicle record.](https://mintcdn.com/steven-org/EdymqxKV5FubVYmB/images/en/vehicle-record.png?fit=max\&auto=format\&n=EdymqxKV5FubVYmB\&q=85\&s=2214a6b8388212ba2c76fb09796acb0f) A vehicle record. ## What you see At the top, the summary shows the plate, the vehicle, its model year and its status, together with: * **On the lot**: days since arrival, and the next checkpoint (price review, price adjustment, management review, clearance). * **Margin on cost**: the sale price against what it cost. For a sold vehicle the figure is marked **realized**, using the **Realized sale price**. * **Open transfer**, when the vehicle was bought with an open transfer, with its due date in working days. Below it you find these sections: | Section | What it holds | | - | - | | **Photos** | The gallery. One photo is the **Cover**. | | **Specifications** | Class, bodywork, fuel, transmission, mileage, capacity, color and the rest of what the transit license says. | | **Identification** | Plate, **Transit agency**, VIN and the engine, serial and chassis numbers, including whether each is **Re-engraved**. | | **Registration** | **Branch**, **Registered owner**, **Registration date** and the transit data. | | **Alerts and limitations** | Liens, seizures and other limitations on the vehicle. | | **Contracts** | Every contract that involves this vehicle. | | **Vehicle history** | When it arrived, its purchase, its sale and who recorded them. | **Special conditions** (armor, its removal, import or auction) appear only when they apply. ## Photos Choose **Add photos** or drop them on the gallery. Photos must be JPG, PNG or WebP up to the size shown on screen. On a phone you can take a photo directly. To change the cover, open a photo and choose **Use as cover**. **Delete photo** removes one. Without photos, the history reminds you to add some. Uploading photos needs permission to create vehicles; changing the cover and deleting need the update and delete permissions. ## RUNT registration data Copy the data exactly as the transit license shows it. If you do not know where an item is, open **Where is each item on the licencia de tránsito?** in the form: it draws both faces of the card and underlines what the form asks for. The record stores what the RUNT form needs: the **Registered owner** (section 21 of the RUNT form), the **Transit agency** that issued the license, the numbers stamped on the vehicle and any special conditions. The platform uses this data to print the RUNT form and the contract, so a typo here reaches the documents. See [Documents](https://docs.velyti.com/en/contracts/documents.md). ![The diagram of the licencia de tránsito, with what the form asks underlined.](https://mintcdn.com/steven-org/_p5tayvPXDiLdeKR/images/en/license-guide.png?fit=max\&auto=format\&n=_p5tayvPXDiLdeKR\&q=85\&s=e2cd45ff4eb58afda2bbf728c1886dba) The diagram of the licencia de tránsito, with what the form asks underlined. The **Registration date** is optional, but enter it when you have the license: the first technical inspection is due five years after it for a private car and two for a motorcycle or a public-service vehicle. Without it, Velyti estimates from the model year and asks for the inspection whenever it might already be due. Changing the date updates the procedures still open for the vehicle. ## Status The status control in the summary changes the vehicle between **Available**, **In use**, **In maintenance**, **In repair** and **Inactive**. A toast offers **Undo** right after. | Status | Meaning | | - | - | | **Available** | Ready to show and sell. | | **In use** | Used by the dealership (transfers, test drives); still in stock. | | **In maintenance** | Being prepared or serviced; back on sale soon. | | **In repair** | In the shop for damage; not shown until repaired. | | **Inactive** | Off sale for now (held, in paperwork); still in stock. | | **Sold** | Set to sold when the sale is completed. | **Sold** is not chosen by hand: it is **Set by the sale**. ## Alerts and limitations Record a lien, seizure, theft report or other limitation exactly as the transit license or the title history shows it. Choose **Add alert** and fill **Kind**, **In favor of**, **NIT**, **Reference**, **Registered on** and **Notes**. * **Registered to persona indeterminada** is the alert of a vehicle the RUNT shows registered to "persona indeterminada": it cannot be sold and its transfers stay blocked until the person who has it registers it in their name. Lift it then. * **Lift** marks the alert as lifted, with the date and a note. It stays in the history and is no longer printed on new contracts. * **Delete** removes it. If a contract uses it, deletion is refused: lift it instead. Adding, lifting and deleting need permission to update vehicles (delete also needs delete permission). ## Actions Depending on your permissions, the record offers: * **Record sale**, unless the vehicle is sold. If it cannot be sold yet, a note says why: its purchase is missing, still pending, or a contract is in progress. * **Edit**, to change any field. * **New transfer** and **Lien release**, to start the procedures. See [Procedures](https://docs.velyti.com/en/procedures/procedures.md). * **Change branch**, only between branches of the same legal entity and never for a sold vehicle. To move a vehicle to another legal entity you record a sale and a purchase between the two. * **Delete**. > [!WARNING] > > A vehicle with contracts or with filed procedures cannot be deleted. To take it off the lot, mark it **Inactive**: it is no longer offered and keeps its history. Deleting a vehicle also deletes its photos and alerts, and cannot be undone. This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.